AGENDA

 Regular meeting of the South Daytona City Council, Tuesday, August 12, 2025, at 6:00 pm in the City Council Chambers, City Hall, 1672 South Ridgewood Avenue, South Daytona, Florida.

 A.         OPENING

             1.         Call to Order

            2.         Roll Call

            3.         Pledge of Allegiance

            4.         Invocation

            5.         City Manager Report

a.       The City is replacing Lift Station #6 located on Valencia Road with a new station capable of pumping more effluent and resulting in fewer sewer backups for the Palm Grove subdivision during severe weather events.  The replacement is expected to take several more days to complete with the adjacent roadway being closed to accommodate safe construction.  A detour has been set up for residents to navigate while we complete the replacement.

b.      The Public Works Department cleaned the area surrounding our large concrete weir gate at our Reed Canal Stormwater Control Facility.  With this area free from vegetation, the weir gate can be properly exercised to assist in maintaining the water level in the Stevens Canal.

c.       Speaking of the Reed Canal Stormwater Control Facility, our excavation contractor, Drewry, has finished up the vast pond expansion here.  Once completed, this greatly expanded pond will store about twice as much water as before and reduces the likelihood of the Stevens Canal overflowing its banks.  This pond expansion will significantly improve the drainage throughout the entire central portion of the City.  The City will restore the site by seeding and mulching the banks of the pond and replacing the sidewalk through the disturbed area so pedestrians can freely access the site as before.

d.      The Aspen Stormwater Pond Expansion Project will involve the significant enlargement of the existing Aspen Stormwater Pond to over twice its current size and includes the installation of a second stormwater pumping station to help reduce the likelihood of flooding within the Big Tree Village subdivision.  Staff recently increased the current scope of the design to include the replacement of the dual-horsepower pump in the existing station to further enhance the pumping capacity.  The City is funding the design while Volusia County will be funding the anticipated $4 million construction through their Community Development Block Grant for Disaster Recovery (CDBG-DR) program.

e.       Volusia County’s Transform386 program is accepting new applications for home rehabilitation, site reconstruction and voluntary buyout.  If you are interested in any of these programs, please contact Volusia County’s Transform 386 staff at 386-943-7029 and they will assist you in completing the necessary applications.

f.        The City is currently looking for homeowners on Sherwood Drive who would be willing to voluntarily sell their home for the construction of a new stormwater pond for the Sherwood Forest subdivision.  Sherwood Drive, particularly the area by the existing stormwater pump station, is by far the lowest street in the subdivision.  As a result, houses must be selected on this street for the proposed pond to ensure the subdivision will adequately drain to the proposed pond.   City staff will be going door to door looking for a group of three or four contiguous homeowners who would be willing to sell their homes as part of the County’s buyback program so that the proposed project could be successfully completed.

g.       The Public Works Department had a request to televise the stormwater system on Magnolia Avenue to look for blockages.  The line was successfully televised with no blockages found and the pipe in good condition.  Crews cleaned the pipe while we were conducting our investigation including the segment behind the backflow preventer to ensure it continues to operate properly.

h.      The Public Works crew replaced a section of corrugated metal pipe on Sandusky Road that was on the verge of collapse.  This replacement of a section of the outfall pipe will ensure proper drainage on this road in the future.

i.        The City has televised and cleaned the drainage system in the Orchards subdivision.  The pipes here were found to be in good condition but in need of a good cleaning which was completed.

j.        City staff met with a pump manufacturer to begin the preparation for a large stormwater pump to be installed at the end of the Pope Avenue stormwater pipe.  The Pope Avenue stormwater pipe runs behind the homes on Pope Avenue and has two outfalls.  The first outfall directs collected stormwater to the recently expanded Reed Canal Stormwater Control Facility Pond.  The second outfall directs water into a large vault at the end near Reed Canal Road.  The goal is to install a large stormwater pump at this vault location to assist in removing the collected stormwater from the Pope Avenue area as quickly as possible.  The large stormwater pump with generator and fuel tank will be installed as part of Volusia County’s Community Development Block Grant (CDBG) program at an estimated cost of $550,000.        

k.      The National Night Out Against Crime Parade was postponed on Tuesday due to the heavy rain shower we received right at the start.  A new date will be selected in the future so watch our Facebook page and website for the details.

l.        City Hall offices will be closed on Monday, September 1st in observation of Labor Day.

m.    Budget Hearings are set for Monday, September 8, 2025, and Tuesday, September 22, 2025, where the millage rate will be set for the upcoming year.  The millage rate being proposed is at the same rate it has been since 2019, six years ago.

n.      The 17th Annual Kailynne Quartier Memorial Ride is scheduled for Saturday, September 6, 2025, at 10:00am.  The memorial ride is held every year in honor of Kailynne Quartier who showed strength through perseverance in her childhood battle with cancer.  This is a police escorted ride, with all vehicles welcomed, through Volusia and Flagler counties and is a wonderful event to memorialize the loss of such a wonderful little girl. 

6.         City Attorney Report

 B.         PRESENTATION: A check will be presented to the City by Senator Tom Wright in the amount of $1.75 million for the construction of a stormwater pond in the Brian Avenue and Green Street area.

 C.         CITIZENS TO BE HEARD

This is an opportunity for members of the public to address the City Council on any topic, whether it pertains to community concerns, personal perspectives, or general topics like the weather. When invited to approach the podium, please clearly state your name and address for the official record.

While speaking, direct your comments to the City Council as a whole and not towards any of the audience members or cameras.  As the established standard, each person will be given approximately three minutes to speak.  Although there is no formal clock, be concise enough without repetition to ensure everyone has had an opportunity to participate.  Please note that the City Council will not respond to any viewpoint or question during this time as it is your opportunity to be heard. 

 D.         CONSENT AGENDA

Those matters included under the consent agenda are self-explanatory and not expected to require discussion for approval. Items will be enacted by one motion. If discussion is desired by any member of the City Council, that item must be removed from the consent agenda and considered separately. (Read by Mayor Hall)

             7.         Approval of minutes:  July 22, 2025, City Council Meeting.

8.         Consideration of awarding a contract to Advanced Cabling Solutions in the amount of $202,946.28, as budgeted in the current fiscal year, for the burial of the overhead cable lines on US 1 within Phase II of the US 1 Undergrounding and Streetscape project from McDonald Street to Ridge Boulevard. 

9.         Consideration of awarding a contract to Paul Culver Construction in the amount of $680,187, as budgeted in the current fiscal year, for the installation of decorative streetlights within Phase II of the US 1 Undergrounding and Streetscape project from McDonald Street to Ridge Boulevard (25-ITB-0017).

10.       Consideration of approving an Interlocal Agreement for the on-going maintenance of traffic signals and other municipal services on an as-needed basis with Volusia County.            

11.       Consideration of approving a work authorization with Mead and Hunt for US1 Undergrounding Phase 2 (McDonald Street to Ridge Boulevard) Construction Engineering and Inspection (CEI) for Intelligent Transportation Systems (ITS) Facilities Relocation in the amount of $28,557.95 and Decorative Streetlights in the amount of $56,692.39.

12.       Consideration of awarding a contract to Universal Towing for wrecker services on an as-needed basis.

13.    Resolution No. 2025-20.  A Resolution of the City of South Daytona, Florida, approving Contract Number AST41 with the Florida Department of Transportation; authorizing the City Manager to execute the Memorandum of Agreement between the City of South Daytona and the Florida Department of Transportation for the maintenance of State Road Rights-of-Way by the City. First and only reading.  

E.         REGULAR AGENDA

14.       Consideration of awarding a contract to Drewry Site Development for the excavation of a dry retention pond on Anastasia Drive in the amount of $29,700, as budgeted in the current fiscal year, as part of the continuous, dedicated effort to improve our stormwater system.

15.       Resolution No. 2025-21. A Resolution of the City of South Daytona, Florida, authorizing submittal of an application to the State of Florida Hazard Mitigation Grant Program (HMGP), the Florida Department of Environmental Protection (FDEP), and the Volusia County Community Development Block Grant for Disaster Recovery (CDBG-DR) for the Silver Pond Expansion Project and authorizing acceptance and execution of the grants, if awarded. First and only reading.

16.       Ordinance No. 2025-08. An Ordinance of the City of South Daytona, Florida, amending the City of South Daytona Land Development Regulations, Section 5.5, to provide for additional uses prohibited within the Community Redevelopment District Overlay; and providing for conflicts, severability, applicability, and an effective date. Recommended by the Planning Advisory Board on May 7, 2025. First reading. Public Hearing.

17.      Ordinance No. 2025-13.  An Ordinance of the City of South Daytona, Florida, making a small-scale amendment to the Future Land Use Map of the City’s Comprehensive Plan by changing the land use designation of 2309 South Ridgewood Avenue, parcel 5344-13-00-0460, from Residential Density 3 to Commercial; and providing for conflicts, severability, applicability, and an effective date. Recommended by the Planning Advisory Board on July 9, 2025. The first reading was held on July 22, 2025. Second and final reading. Public Hearing.

18.       Ordinance No. 2025-14. An Ordinance of the City of South Daytona, Florida, amending the official zoning map by changing the zoning of 2323 South Ridgewood Avenue, parcel 5344-12-00-0400 from Business General Commercial (BGC) to Planned Commercial Development (PCD) and 2309 South Ridgewood Avenue, parcel 5344-13-00-0460 from Business General Commercial (BGC) and Multiple-family Residential (R3) to Planned Commercial Development (PCD); and providing for conflicts, severability, applicability, and an effective date. Recommended by the Planning Advisory Board on July 9, 2025. First reading was held on July 22, 2025. Second and final reading. Public Hearing.

F.         COUNCIL COMMENTS

G.         ADJOURNMENT

                Pursuant to Section 286.0105, Florida Statutes, if a person decides to appeal any decision made by the board, agency, or council with respect to any matter considered at such meeting or hearing, the person will need a record of the proceedings and, for such purposes, may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based. The City does not prepare or provide a verbatim record of the proceedings.

                In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with a disability needing a special accommodation to participate in the meeting should contact the Deputy City Clerk’s Office no later than 72 hours prior to the proceedings. The Deputy City Clerk can be reached by mail at 1672 S. Ridgewood Avenue, South Daytona, Florida 32119 or by telephone at (386) 322-3014 or by email at bwitte@southdaytona.org.